The responsibility of managing and maintaining the facilities at your property is an incredible feat. Just consider the sheer amount of scope that this encompasses.
First are the interior facilities, including fire & safety systems, fitness equipment, flooring, carpets, kitchen equipment, laundry facilities, and so much more. Your exterior and grounds facilities include landscaping services, roofing, and signage. Add in the responsibilities surrounding facility maintenance, like air duct cleaning, elevators, electrical, hot water systems, HVAC, plumbing, pool & spa, and you have a good idea of what “facility management” entails.
Mismanagement of these facilities can be disastrous across the board and cost your property valuable dollars over time due to increasing costs and a poorly developed facility management strategy. There are many challenges that, if not properly addressed, can result in facility cost overrun.
Ask yourself these questions:
- Are you using out-of-the-box maintenance management software without a central use strategy in place?
- What reporting do you have in place to allow for informed business decisions?
- Is your engineering team sufficiently staffed, and are they focused on the right tasks?
- Are your vendor contracts protected from built-in price increases?
- Is your budget prepared for potential pricing escalation across your wide range of vendors?
These represent only a portion of the challenges facing facility managers throughout the hospitality industry. Staffing shortages and unplanned maintenance can have disastrous impacts on budgeting, planning, and the overall customer experience. All signs point to the same forecast: labor shortages, supply chain issues, and energy cost increases combined with inefficient equipment – the perfect storm is upon us.
This responsibility falls on the broad shoulders of facility management, further distracting them from their core concern: managing facilities. Do you have sufficient visibility into your asset base to chart the best path forward through this perfect storm?
This is where LifeCycle Facilitation Services can apply their expertise to transform your operations into a fine-tuned process that successfully navigates the space between overspending and facility asset disrepair.
LifeCycle uses an Integrated Facility Management process which provides a consolidated and uniform facility strategy that addresses three critical areas of facility management for all your building systems, equipment, and business space materials:
- Preventative maintenance scheduling to improve equipment and materials life expectancy.
- On-demand emergency service for timely repair to mitigate the negative impact on your customer.
- Replacement (Capital Bid Management)
- Track the cost of problematic repair as compared to equipment replacement to drive down overall facility costs.
LifeCycle Integrated Facility Management is the only solution that delivers asset visibility, contracting, spend control, back-office management, and consulting in one package that can scale to any size enterprise.
While no two facilities are the same, LifeCycle’s system for transforming your facility management strategy has a consistent record of success. This is accomplished by understanding your business, utilizing the best technology, and employing the right people for the job.
Understanding your business and the details that make its operation unique is the first step toward transformation. LifeCycle works with you to understand your needs and current state operations so that you can rest assured that your customized facility management strategy is right for you. LifeCycle works alongside you to develop a facility management strategy consisting of repeatable processes that produce consistent results.
LifeCycle brings together a highly experienced team of subject matter experts in the areas of:
- Service Requirements Development
- Project and Process Management
- Output Analysis, and
This focused array of expertise puts a C-Suite level management team at your service and as part of your ongoing facility management strategy. As part of your team, LifeCycle will screen vendors, negotiate contracts, handle purchasing, and contract with local electricians and landscaping companies – all on your behalf and all under your control.
LifeCycle employs an innovative tagging system that catalogs all critical equipment assets, identifies their attributes, and builds a custom asset base for each property. This allows for the gathering and tracking of several key aspects of your equipment, including:
- Equipment life expectancy
- Centralized Billing and Payment
- Contracting and Service Requirements
This data is collected and measured for ongoing business intelligence reporting. This innovative use of state-of-the-art technology provides up-to-date information on your equipment and assets, accumulates, and evaluates historical data, provides price benchmarking, manages order workflow, and monitors real-time repair status using GPS tracking.
Full Steam Ahead
These are tough times, whether your verticals range from retail to restaurants or hospitality to healthcare. Everyone is being asked to take on more responsibilities, and there is little help in sight. LifeCycle’s collaborative approach to transforming your current state operations into an optimized facility management process provides results:
- Vendor contracting through ongoing screening and document collection.
- Centralized data collection.
- Invoice management, ensuring vendors deliver at the agreed price for seamless contract compliance.
- Full work order management, including vendor payment and centralized invoicing, saves on administrative costs.
- Equipment tagging and attribute tracking with automated warranty management.
- Business Intelligence software that allows for data mining, price benchmarking and analysis to identify cost reduction opportunities.
- FM&R and CapEx budget targeting guided equipment attributes and conditions, optimizing the value of your assets.
- Continuous improvement processes maintain savings, avoid price creep and maximize capital equipment life.
The value added from this collaborative relationship is more than just cost savings and strategic planning, its preparation for unforeseen events that can impact your business.
LifeCycle completes every aspect of vendor interaction in advance and is ready when the emergency presents itself, so your business can operate effectively and efficiently in a crisis.
If you want to transform your facility management strategy into a system of reliable processes and business intelligence reporting, visit LifeCycle Facilitation Services today.
LifeCycle – giving managers the power to lead.
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